University of Baltimore | Groups


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HOW TO CREATE A BUDGET REQUEST


When do I need to create a budget request?

Whenever your organization needs to request funding from the Student Allocations Board, a budget request is needed and you will need to follow this process.


Process

1. Access your organization’s financials by clicking the “Money” option in the navigation menu of your organization’s Campus Groups portal, then clicking "Budgeting." 

 
2. Use the drop-down menu in the top left hand corner to select the funding period appropriate for your request (supplemental, initial, etc.). Once that is done, select "Create Budget Request" in the top right hand corner.

 
3. Fill in the fields for your budget item as appropriate. The next page of this pop-up is for the specific items of your request, so broader decriptions are fine here.

 
4. Next, you will create the item lines that you will request against when submitting your payment request. If you're intending to pay for food with this item line, you would create a food/catering line. Fill in your best approximation of the cost under "amount requested." Do not request the maximum amount for the type of purchase simply because it is the maximum. Please choose the item lines that best fit the purchase you're looking to make, and only use "other" if no other line item type fits your purchase.

 
5. Once completed, your budget request should look similar to this. You will need to repeat this process for every event/activity you wish to include in your budget.



6. Once your funding request has been evaluated by the Student Allocations Board (or Funding Oversight Committee, for premier organizations), the amounts granted will be inputted under "approved" and your funds will be ready for payment requests. Any changes to your requested amounts will be explained in the "notes" section next to each line item.

 


 

If you have any problems using the Campus Groups financial tools or any questions regarding the Center for Student Involvement's student organization funding policies and procedures, please contact studentorgs@ubalt.edu.

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