University of Baltimore | Groups

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Student Organization Classifications

Student organizations are groups formed by students that have met all of the criteria outlined in the Registration section of the Handbook and have gained recognition from CSEI. Student organizations must register with CSEI each academic year. These organizations shall abide by the policies and procedures of the State of Maryland, University System of Maryland, University of Baltimore, and CSEI.

CSEI recognizes two classifications of student organizations.

Categories of Student Organizations

  • Premier Student Organizations: Premier Organization status is granted by the Center for Student Engagement and Inclusion to organizations that 1) serve an overall governance, programmatic, or fee allocation function at the institutional level and 2) have a primary advisor who is a full-time University employee and for whom advisement of the organization is a formal and significant portion of the employee’s job responsibilities.
    • Student Government Association (SGA)
    • Student Events Board (SEB)
  • Registered Student Organizations
    • Honorary Organizations (Honor Societies): Recognize high level of academic achievement and generally require a demonstrated interest in a particular career or academic discipline.
    • Service Organizations: raise awareness about a social issue through service, engagement and philanthropy.
    • Academic/Professional Organizations: Promote development in a particular academic discipline or professional field.
    • Cultural Organizations: Foster cultural diversity on campus and provide students an avenue to explore and celebrate their own cultural heritage and provide programs and services designed to support students of various cultural heritages
    • General Interest Organizations: serve to enhance campus life through the co-curricular involvement of special interests and hobbies.
    • Sports Clubs Organizations provide the opportunity for competition, personal fitness and recreational activities.

Law Student Organizations assist law students through educational programming, community service, and social programs. Law Organizations are recognized by the Law School Office of Academic Affairs.

Student Organization Benefits

Being a registered student organization at the University of Baltimore has many benefits, some of which are listed below.

  • Ability to reserve and use campus facilities
  • Ability to request funding
  • Event/program planning support
  • Risk management tools
  • Ability to fundraise
  • Student organization mailbox
  • Access to the Student Organization Suite including the ability to request a locker
  • Support from CSEI Staff

Student Organization Requirements
 

Student Organization Requirements
In order to be recognized as a university organization and receive organizational benefits, your organization MUST have ALL of the following approved by CSEI via CampusGroups within the tier your organization is requesting status for.

Student organizations who do not fulfill all requirements on or before a written deadline will be subject to sanctions from CSEI.

Student Organization Tier Stystem

The tiered system of student organizations (Tiers I, II, and III) was created by the Center for Student Engagement and Inclusion in 2021 to establish distinctions between different types of student organizations based on their variety of purposes and financial responsibilities.

Tier-III Non-Funded Student Organizations provide an opportunity for students with a common interest, which wish to meet regularly, and affiliate as an organization. These student organizations are low-risk, not eligible for funding support, and do not have events. Tier-III student organizations are permitted meeting space requests on campus and utilize the Student Engagement and Inclusion Coordinator for general advisement.

Tier-III Non-Funded Student Organizations require:

  • President, Secondary Officer
  • Constitution (no more than 2 years old)
  • Completion of General Officer training requirements (Module 1 & 2 Only)
  • Access to the Student Organization Suite including the ability to request a locker
  • Student organization mailbox
  • Support from CSEI Staff
  • Ability to reserve and use campus facilities
  • Full access to Campus Groups amenities:
    • Build website for organization
    • Create forms and surveys for your officers and members
    • Advertisement through group portal

Tier-II Funded Student Organizations are groups of students with a common interest, regularly, and affiliate as an organization. These organizations may participate in activities on and off campus, host or attend events or competitions, are eligible to request SGA supportive funding and require a larger degree of structure and advisement.

 

Tier-II Funded Student Organizations require:

  • President, Treasurer, Third Primary Officer, Faculty/Staff Advisor
  • Constitution (updated yearly)
  • 7 additional general members
  • Completion of General and Financial Officer training requirements

Tier-I Premier Student Organizations status is granted by the Center for Student Engagement and Inclusion to organizations that 1) serve an overall governance, programmatic, or fee allocation function at the institutional level and 2) have a primary advisor who is a full-time University employee and for whom advisement of the organization is a formal and significant portion of the employee’s job responsibilities.

Tier-I Premier Organizations:

    • Student Government Association (SGA)
    • Student Events Board (SEB)

Tier-I Premier Student Organizations require:

  • President, Treasurer, Third Primary Officer, Faculty/Staff Advisor (within CSEI)
  • Constitution (updated yearly)
  • 7 additional general members
  • Completion of General and Financial Officer training requirements
  • Summer Planning Retreat
  • Spring Planning Refresher
 

Officer Requirements

In addition to the President and Treasurer roles, each organization will create officer responsibilities based on the needs of the organization – some of which have already been defined in the template constitution. These specific requirements should be outlined in the organization’s constitution.

Membership

Student organizations are funded by student fees therefore membership is open to all enrolled students of the University of Baltimore, including undergraduate, graduate and law students. Organizations are allowed to have “affiliated” members who are not UB students. See the below sections for more details on student and affiliated memberships.

Student organizations must comply with the University non-discrimination statement and policies.

The University of Baltimore (“UB” or “University”) does not discriminate on the basis of - and prohibits discrimination against any member of the University community on the basis of - sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its policies, programs, activities or employment practices; this includes inquiries regarding Title IX of the Education Amendments of 1972 as amended (“Title IX”), Title VII of the Civil Rights Act of 1964, and Section 504 of the Rehabilitation Act of 1973. Inquiries or complaints regarding sexual misconduct and other gender based discrimination, including pregnancy, sexual orientation and gender identity, should be directed immediately to the Title IX Coordinator, Anita Harewood, Vice President, Office of Government and Community Relations, Academic Center, Room 336, phone: 410.837.4533, T9@ubalt.edu, or to the Dean of Students, Office of Community Life, Academic Center, Room 112, phone: 410.837.4755, communitylife@ubalt.edu, or the Assistant Vice President, Office of Human Resources, Charles Royal Building, Third Floor, 410.837.5410, mmaher@ubalt.edu. Sexual misconduct and other gender based discrimination reports will be handled under the following policy and procedures: http://www.ubalt.edu/policies/administrative/II-7.1.pdf.

Inquiries or complaints regarding other forms of discrimination such as complaints of discrimination on the basis of race, religion, age, disability, national origin, ethnicity, or other legally protected characteristics, should be directed immediately to the following offices: For inquires or complaints against students, contact the Office of Community Life, Academic Center, Room 112, 1420 N. Charles St., 410.837.4755 communitylife@ubalt.edu; for inquires or complaints against faculty or staff, contact the Office of Human Resources, 1319 N. Charles Street, Charles Royal Building, 3rd Floor, 410.837.5410.

Student Membership

Student organizations may set GPA and judicial requirements for members to hold leadership within their organization. Any such stipulations should be outlined in the student organization constitution. Student organization officers are responsible for ensuring compliance with any such requirements by requesting members to submit copies of transcripts.

In order to avoid a conflict of interest, students who are permanent or contractual, full-time or part-time employees of the University of Baltimore, excluding student assistants and graduate assistants, may not run for, or serve in an executive position in a student organization. Executive positions include, but are not limited to, President, Vice President, Secretary, Treasurer (or equivalent). These employees may, however, participate in student organizations as non-executive members, and are therefore eligible for any benefits non-executive members receive.

Affiliated Membership

Organizations may find value in having staff, faculty, alumni or community members participate in the organization’s activities; however, these individuals cannot hold voting rights or hold an officer position.

 

Constitution and Bylaws

Student organizations are required to submit an updated and ratified constitution to CSEI, via CampusGroups registration, each year; the file must also be loaded to the organization’s “Files” section for the public to view, this will assist in the transparency of student organizations. In order to be considered for recognition by CSEI, student organization constitutions must comply with the constitution template found on CSEI’s CampusGroup webpage and below - including the exact sequence of articles and verbatim language as indicated in the template and signed by the organizations executive board. If any changes are made outside of the registration period, the newest version must be submitted to CSEI for approval via an updated registration.

CSEI will review all constitutions to ensure compliance with CSEI policies and procedures, University of Baltimore and University System of Maryland polices, and federal and state laws, as well as to make sure all amendments do not directly benefit currently sitting officers. The review process can take up to 30 days to be completed.

Once approved and signed by CSEI, a PDF copy of the constitution will be uploaded to the organization’s registration, and emailed to the organization’s president.

Organizations who were registered prior to February 1st, 2015, are currently exempt from following the template. However, the current constitution must include the below. Please review the constitution templated in the appendix to help develop the constitution.

  • Name, Purpose, Membership
  • Governing Structure
  • Executive Board (if applicable)
  • Communication
  • Elections
  • Vacancies
  • Financials (if applicable)
  • Amendment(s) to and Ratification of the Constitution
  • Bi-Laws (if applicable)

Existing Student Organization Registration

Registering Your Student Organization

Each student organization must register with CSEI on an annual basis. Registration is managed through CampusGroups. Once approved, organizations will have access to reserve space on campus, view financial records, and other resources.

All student organizations are required to submit an updated and ratified constitution to CSEI annually as part of the registration process. For more information on constitutions and bylaws, please refer to the appendices.

Funding information is available in Section Five: Managing Financials.

Failure to start or complete the registration for an existing organization by the close of the registration period will result in the organization being marked “disabled”. For more information, please review the Organization Deactivation section below.

Registration Requirements
In order to be fully recognized as a university organization and receive organizational funding benefits, your organization MUST have ALL of the following approved by CSEI on CampusGroups.

  • A minimum of three (3) officers who are current UB students (officers cannot be full or part-time UB faculty or staff).
  • A minimum of ten (10) members who are currently UB students (this can include the three organization’s officers).
  • A University of Baltimore faculty or professional staff advisor. (Must be listed on CampusGroups with the position of Advisor).
  • A signed copy of the organizations constitution and/or by-laws listed on CampusGroups.
  • A current and complete Registration Form on CampusGroups.
  • Forms required of specific officers and the advisor (when registered, the officers and advisor will be emailed via CampusGroups to complete these forms).