Greetings Student Organization Primary Contacts!
I hope your first day of the semester is going well. The Center for Student Engagement and Inclusion looks forward to working with you throughout the semester.
You will begin to see some changes to our support of student organizations this semester, including:
- A bi-weekly student organizations newsletter.
- A roundtable discussion with student organization leaders to discuss your needs and how we can better serve student groups.
- Assistance with transition planning and growing your organization.
In addition, we are excited to announce that this year’s Student Involvement Fair will be held in a virtual format, and for the first time ever, will take place entirely on CampusGroups! The virtual fair is your opportunity to showcase your organization. Each registered student organization has the opportunity to create a virtual booth and host it during the fair.
The fair is scheduled for Thursday, Feb. 24 from 4-6 p.m. and students can sign up to attend the fair on Campus Groups. After the live fair, booths will be accessible to students through March 4.
Below we’ve included instructions on how to set up a booth for your organization. Your booth set up is quick and easy, and must be completed by 5 p.m. on Monday, Feb. 14.
Once you have completed the setup, you will just need to make sure at least one officer from your group logs in to manage your booth during the fair. We hope this will help you encourage student participation in your group whether students are attending classes virtually or on campus.
Please carefully review the steps below to set up the booth and remember to complete this setup by 5 p.m. on Feb. 14!
Here’s how you can access your booth:
- Visit http://involvement.ubalt.edu and select your organization from the “Groups” tab. From your group dashboard, go to More Tools > Virtual Fairs.
- Click on the Booth Settings button on the listing for this fair. Check out this video to see how to build your booth. (Link: https://vimeo.com/437515063/578cd33000)
- Start adding content! Help prospective members get to know about your organization. Plus, the more content you add, the higher on the list of groups you will appear when filtered by “Most Active” and the more interest you can earn.
The types of content you can include:
- General Info: Add a slogan, share what you’re all about, and select if you want students to join your mailing list (by becoming a Contact). Select relevant Interests, Industries, and/or Sports so that students who have the same choices will be matched with your group and it will show up for them in a list of Suggested Groups. Pro tip: If you want people to join your club as a full member right away, add your group’s QR code (found on your Dashboard) to the content in the box labeled “Present your group in a few words.”
- Communications: Select if you want to participate in a Group Chat (single room where all participants can see all messages sent during the fair - great for Q&A!) and/or 1-on-1 Chat (assigned on a rotating basis) with interested students, and which officers will be taking part in each chat. Add a link to a live video session where you can meet face-to-face.
- Media: Make your booth stand out with officer introductions, images and videos from past events, include a link(s) to your website (make sure it’s up to date!), and upload documents
- When you’re ready, make sure to select to “Activate Booth” in order for it to show up in the fair.
- The virtual fair will be available to students live on Thursday, Feb. 24 from 4-6 p.m. During
this time, it is expected that your group will have active representation from your club by participating in the chats and/or setting up a video meeting room where you can meet face-to-face. - Following the live fair, the fair site will continue to be accessible until Friday, March 4. Students may still visit your booth, review your information, and contact you. Please continue to monitor your booth following the live fair until March 4 in case students reach out to you during that time.
After the fair, you will be able to see everyone who clicked the “I’m Interested” button for your group by going to your members list, selecting “contacts,” then filtering by “Member Tag.” Select the Member Tag with the name of the fair. Then you can reach out to those students to follow up with more information about joining the group and your upcoming meetings and events.
If you have any questions or concerns, please feel free to email UBalt Student Organizations at UBStudentOrgs@ubalt.edu or Anthony Butler at abutler@ubalt.edu.
See below for a preview of what the fair will look like. Please feel free to reach out if you have any questions or need any assistance setting up for the fair!
Sincerely,
Anthony
Anthony Butler
Director
Rosenberg Center for Student Engagement and Inclusion